How to write a proposal letter for catering services

Menu Items and Charges for a Minimum of 20 Guests 1.

How to write a proposal letter for catering services

How to Write a Catering Proposal by Devra Gartenstein - Updated October 25, A catering proposal summarizes the menu and terms that you and your client have been discussing. It is a preliminary step to creating a catering contract, which solidifies and formalizes this information.

While a catering contract is legally binding, a catering proposal is an exploratory document and can be modified through additional negotiation. Although a catering contract isn't a finalized version of a menu and terms, it is still a serious document that should have the most current and useful information possible.

Talk to the Client Schedule a preliminary conversation with the client to gather necessary information to write a catering proposal. Ask about the menu, budget and other requirements such as whether the meal will be plated or served as a buffet.

how to write a proposal letter for catering services

Make a checklist before having this conversation so you can be confident of covering your bases. The purpose of this discussion isn't to settle on a final menu or arrangement, but rather to learn as much as you can about the potential client's needs so you can address them in your proposal.

Request for proposal for catering services for staff canteen This letter serves as a notification that we will be responding to the stated Tender for catering services for staff canteen issued by the Central Bank of Seychelles. The Food Services Catering Proposal is an example of a proposal using Proposal Pack to pitch food service and catering services to another company. This is a good example to follow for any business or individual offering services to clients. This example shows how Proposal Kit and Quosal products work seamlessly together to create a proposal. A catering proposal summarizes the menu and terms that you and your client have been discussing. It is a preliminary step to creating a catering contract, which solidifies and formalizes this information.

You can have this conversation over email as well. This is also a good opportunity to clarify what you can't do, so if the customer wants something outside of the scope of your services such as a chocolate fountain or ice sculpture, you can save both of you the time and effort of spending time on a proposal that's clearly a non-starter.

Create a Menu Proposal Based on your conversation, draft a menu proposal. If your client sounded harried and not particularly interested in the details, present only one or two options for possible menus.

If the client is excited about the food and asked questions about seasonings and ingredients, include more options and information. If the client expressed concerns about the budget, include multiple pricing options showing what you can do for a bare minimum price and what you can do for a little extra money.

You can present this information as possible menu packages, or as a no-frills meal with possible add-ons. Video of the Day Brought to you by Techwalla Brought to you by Techwalla Labor Costs Your labor costs should equal no more than 33 percent of the price you quote to the customer.

Include production costs for preparing the food off-site. State explicitly in your proposal whether the price of the suggested menu also includes the cost of setup, breakdown and service.

If these costs are not included, break them out separately by the hour or by the task, whichever method makes the most sense. If you're listing costs by the hour, provide an estimate of how long you expect them to take.

Try to anticipate variables that may affect the overall time. For example, if you have to catch a ferry to get to the venue, the ferry times may not coincide with mealtimes so you'll spend extra time waiting.

Dishes and Tablecloths Include dish rental costs if you'll need to rent dishes and tablecloths. You may choose to provide these at cost or you may add a markup. Either way, be transparent and make sure to include extra labor hours for handling the dishes, based on whether you have to scrape or wash them.

If you provide paper plates, forks and napkins, specify whether they're included in the price or whether there's an extra cost for them. If you'll need to rent equipment such as chafers, coolers and coffee urns, include these prices in the proposal as well, along with whatever markup makes sense for your business.

Terms Include information in your catering contract about how the customer will pay. You may ask for a deposit upon signing the contract, to lock down the date and help you pay for ingredients. This deposit may be a set amount or a percentage of an initial estimate.

Also specify when you need final information about the headcount, and when you require final payment.How to write a catering proposal. While there is no denying that tools like sample proposal templates can be invaluable, it is also important that you have an understanding of how to make your own proposals yourself.

how to write a proposal letter for catering services

With that in mind, you do need to be aware of some of the steps to making a catering proposal. 40+ Proposal Letters in PDF; 31+ Sample Business Proposal Letters; One of the most common businesses that involves food is a catering service.

A catering is a business that is composed of a group of individuals that provide food service for an event or an occasion.

When you will customize the template with company details, it will be ready to use for effective catering proposal writing.

The catering proposal letter is a quote for the . Simply tell us your preference, the quantity of each, and the services you want us to provide. We will do the rest.

We will present you a detailed plan and total invoice two weeks before the event for your final approval. Request for proposal for catering services for staff canteen This letter serves as a notification that we will be responding to the stated Tender for catering services for staff canteen issued by the Central Bank of Seychelles.

A catering proposal letter is used to get a quote of services from catering companies that want to provide you services for an event. The caterer will prepare a letter after the initial meeting with the client to provide a specific price and a general service agreement.

Catering Proposal Template | Introduction